Instructions for Project Approval Form

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FIELDCREEK ESTATES

INSTRUCTIONS FOR “PROJECT APPROVAL FORM”

For information regarding this form or assistance in submitting your project to the committee, call Eugene Burger Management Corporation (EBMC) at 828-3664. Washoe County Building Department will require the committee’s approval stamp on all submissions for building permits. For more information concerning requirements for building permits, please call Washoe County Building & Safety Division at 328-2020.

SUBMIT FORMS, PLANS AND FEES TO: EBMC, 5011 Meadowood Mall Way, Suite 200, Reno, Nevada 89502.

SECTION 1

You can obtain the ASSESSORS PARCEL #(APN) and/or the FIELDCREEK ESTATES ADDRESS and /or the UNIT, BLOCK & LOT # from the Washoe County assessor at 328-2277. (You must have one of the three items to find out the other two!)

SECTION 2

Applicants must OWN THE LOT prior to submitting plans to the committee. The committee cannot review plans unless the lot sale has closed escrow.

If the application is for a “SPEC” house, be sure to sign and include the “NOTICE OF INFORMATION TO THE BUYERS” form which must be included in this application and will be kept on file.

Architectural plans must be submitted on the stamped “Title Block” of a NEVADA REGISTERED ARCHITECT OR NEVADA REGISTERED RESIDENTIAL DESIGNER. The committee can not accept architectural plans from unlicensed designers or from engineers. For more information or to check the License status of your designer, call the Nevada State Board of Architecture, Residential Design, and Interior Design at (702) 486-7300 (Las Vegas).

The CONTRACTOR is responsible for following all Fieldcreek Estates rules during construction. If you have not hired a contractor, leave this space blank. If the applicant is the general contractor, write “same as applicant”.

Provide us a CONTACT NAME AND PHONE NUMBER for the person the committee should contact regarding this project. The architectural committee meets on the first and third Tuesday of every month. Plans and applicable fees must be delivered to the EBMC office by 4:00 p.m. on the Friday before the meeting in order to be included on the agenda.

SECTION 3

See the attached checklist, which contains useful information to assist you and your design team in preparing your submission. It is a requirement to submit the checklist. For “TYPE OF PROJECT”:

Check all that apply. If you are submitting a new house plan, you can save the cost of submitting later for a fence or landscaping by including them with your house submittal. You are encouraged to submit preliminary elevations and site plans, etc. (For preliminary submissions, item #2 and #3 below are optional).

For NEW HOUSES AND ADDITIONS, we require:

1. For PRELIMINARY review:

A minimum of two (2) sets of full size architectural plans on title block of a Residential Designer or Architect. No stamp is necessary.

2. For FINAL review:

Three (3) sets of full size architectural and structural plans, stamped by the Residential Designer or Architect.
Three (3) sets of plans reduced to fit on an 11 x 17 page. This can be done by your designer or at any blueprint shop.

3. Color/material submittal form. (Optional with preliminary)

4. Plan review fee of $200.00 for the first submittal of a plan (including preliminary submittals). There is no fee for the second submittal; however, each subsequent resubmit will require a $50.00 fee. Revisions to previously approved plans will require an additional fee of $50.00 for each re-submittal.

5. The project approval form and information to buyer’s form (if applicable).

6. $2,000 refundable deposit payable upon submittal of first preliminary plans for new houses.

$500 refundable upon receipt of the Certificate of Occupancy and either a surveyors report or an engineers report indicating that the setbacks and height limitation has not exceeded the required height allowed and complies with height shown on the original approved plan. This information will need to be turned into EBMC inspected and approved by the Architectural Committee.
$1,500 refundable after completion of construction and landscaping and approval from the Architectural Committee.

7. Plan review fee of $200.00 for the first submittal of an addition plan (including preliminary submittals). Additions include garage and or structural additions attached to the home. Revisions to previously approved plans will require an additional fee of $50.00 for each re-submittal.

8. $1,000 refundable deposit payable upon submittal of plans for additions. Deposit is fully refundable after completion of project and and either a surveyor’s report or an engineers report indicating that the setbacks and height limitation has not exceeded the required height allowed and complies with height shown on the approved plan. This information will need to be turned into EBMC, inspected and approved by the Architectural Committee.

9. We must receive a copy of the Certificate of Occupancy within 12 months or an extension must be applied for.

For LANDSCAPING PLANS AND ALL OTHER PLANS, which are NOT part of a new house or addition submittal, we require:

1. (3) sets of plans drawn in a legible, professional manner on 24” x 36” page maximum. Two sets will be returned to you.

2. (3) sets of plans reduced to fit on an 11” x 17” page.

3. Color/material submittal form.

4. Plan review fee of $50.00 for the submittal of a plan.

5. $500 refundable deposit payable upon submittal of plans for outbuildings including but not limited to storage sheds and pool equipment sheds, fencing, landscaping and any exterior changes to your home. Deposit is fully refundable after completion of project and inspection by a member of the Architectural Committee.

FEES AND DEPOSIT FEES REVIEWED

Project	Review Fee	Deposit	Re-submittal	Notes
New Home	$200	$2000	$50	1st Re-submittal free
Additions	$200	$1000	$50	Including garages
Landscape	$50	$500	$50	If not submitted with new house plans
Other	$50	$500	$50	Includes outbuildings, fences and exterior changes

SECTION 4

LOT SIZE is the gross square footage of the lot. You’ll find this in your escrow papers.

TOTAL LOT COVERAGE is the area in square feet taken up on the lot by the building and garage and any porches or patios (the amount of roof area less overhangs). Include existing lot coverage with any new additions.

TOTAL PROJECT SIZE is the total square footage of enclosed floor space (heated) and including garages. Check your escrow papers for minimum requirements, which may vary from unit to unit.

REFERENCE CORNER ELEVATION is determined by your surveyor. (You can also use a reference datum @ elevation = 100’).

ALLOWABLE HEIGHT PER CC&R’S is in your escrow papers. It can also be obtained from the architectural committee.

MAXIMUM PROPOSED ROOF HEIGHT is the highest point of the roof excluding chimneys and vents. It is measured from the reference corner elevation, NOT THE HOUSE ITSELF. Have your designer provide this information. If this information is not provided, plans will not be reviewed.

VARIANCE REQUESTS to exceed the ALLOWABLE HEIGHT PER CC&R’S: You will need to submit (on a separate page) an explanation of why your proposed design needs a variance. Variances are closely scrutinized and are not automatically granted.

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Comments and suggestions please write to the webmaster Last updated on 07/17/2010