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FIELDCREEK ESTATES BOARD OF DIRECTORS MEETING Wednesday, August 11, 2004 Wolf Run Golf Club, Founders Room 1400 Wolf Run Road, Reno, Nevada MINUTES OF MEETING Present: David Collier (President), Leonard Distaso, Barry Ojers, Pablo Gomez, Tim Ottman, George Toto Absent: William Jastrow Also Present: B. J. Brown (EBMC), Pamela Fox (to take Minutes) I. CALL MEETING TO ORDER/ROLL CALL President Collier called the meeting to order at 5:37 p.m. with a quorum of six members present. II. MEMBERSHIP FORUM A. Robert Canter, resident of Gazelle Road, commented on an article on the Fieldcreek Estates web site related to water problems. He provided details on the verbiage relating to the water comments. He stated that, in his opinion, this type of article should be pre-approved before posting. A short discussion followed. B. J. Brown commented that pre-approval had been discussed at prior meetings and was the consensus of past Boards. She stated that the approval should be enforced. President Collier commended Steve Cohen, webmaster, on his work related to the Fieldcreek Estates website. He suggested that a website liaison be appointed. Board member Gomez suggested that Board member Jastrow for this position. An update of the entire website was considered as an option. B. B. J. Brown announced that the babysitting page submitted by Steve Cohen was not mailed, due to the fact that the funds for mailing this item requires pre-approval. She stated that this information is available on the web page. III. MINUTES A. Review and approve June 9, 2004 Minutes – Leonard Distaso moved to approve the Minutes. Barry Ojers seconded the Motion. Motion carried unanimously. IV. FINANCIAL REPORT A. Review and approve May and June Financials – These reports had been previously provided to the Board members. Board member Distaso stated that no serious errors were noted. He announced that the process of preparing for the upcoming budget cycle has begun. Board member Distaso requested that questions regarding the financial reports may be e-mailed to him for a response. President Collier requested clarification regarding the line item related to insurance. Ms. Brown stated that this expense is paid on an annual basis. Leonard Distaso moved to approve the May and June Financials. Pablo Gomez seconded the Motion. Motion carried unanimously. V. COMMITTEE REPORTS A. Property Manager’s Report – B. J. Brown reported that the architectural review committee submissions have been light. She reported that no new homes have been submitted. She reported that violations are also light. Ms. Brown answered all questions relating to landscaping approval procedures. B. Architectural Committee Report – Board member Gomez stated that the committee report was not forwarded to him. Board member Gomez stated that there are no major issues or concerns of this committee. He stated that one resignation on the Committee has been received. An appointment of a new member is needed. Ms. Brown stated that an applicant for this position has been contacted, but has not yet responded. She reviewed the applicant submission procedure. An applicant will be solicited from the general membership. C. Welcome Committee Report – President Collier read the Welcome Committee Report to the Board. The report stated that one welcome basket was delivered by Mr. Canter. The report stated that new membership has been low. Ms. Brown explained how the Welcome Committee receives notification of new members. D. Traffic Committee Report – Board member Gomez reported that he spoke with the Committee Chairperson. He stated that a full report was not available this month. Board member Gomez stated that he plans to meet with the Committee Chairperson in the near future and that a full report will be available at the next meeting. E. Community Development Report – Board member Jastrow was not in attendance to present a report. VI. OLD BUSINESS A. Status of Drainage Repair at Zolezzi & Fieldcreek – Ms. Brown reported that the drainage repair is complete. She urged Board members to visit the site to review the repair. She requested that Board members e-mail her with any questions, comments or concerns relating to the repair. Ms. Brown stated that the invoice will be paid as soon as the Board approves the work. It was suggested that the work should pass Washoe County inspection. Board member Ojers stated that he and his neighbor, who is a Washoe County Inspector, will visit the site and review the repair. He will report the findings to Ms. Brown. B. Meeting Location for Board Meetings and Responsibility for Scheduling – Board member Gomez reported that the meetings may continue at the present location, unless a special event is scheduled. The cost per meeting for the facility rental is $50. Use of a non-fee location, such as the library, was discussed. Board member Toto stated that he will obtain additional information relating to school facilities in the area. President Collier announced that New Business would be heard next. There was no objection. VII. NEW BUSINESS A. Discuss Options Regarding the Watering Situation on FHOA Northeast Entrance – Gary Bria reviewed the steps being taking in this area and the options available. He stated that re-structure of the entrance would be costly. Bob Canter, resident, suggested xeriscaping this area. President Collier stated that the cost to re-vamp this area would cost from $25,000 to $30,000. A general discussion followed with many suggestions being mentioned. Barry Ojers motioned to leave things as they are. The motion died due to lack of a second. Pablo Gomez moved to leave it up to the landscaper to do the best he can to minimize the water runoff. Barry Ojers seconded the Motion. Motion carried unanimously. B. Fieldcreek Directory Publication – President Collier gave a brief history of the publication and explained the difference between the publication and a homeowner list. The information in the directory is voluntary for the homeowner. Mr. Canter, resident, gave a brief history of the expenses and process used to complete the last directory. Ms. Brown suggested polling the homeowners to ascertain if a homeowner directory is desired. A general discussion followed regarding this publication. The Board requested that the old directory, which is out-dated, no longer be distributed by the Welcome Committee. Ms. Brown stated that she will communicate this request to the Welcome Committee Chairperson. Leonard Distaso moved to drop the matter. Pablo Gomez seconded the Motion. The Motion carried unanimously. At this point in the meeting, President Collier announced that Old Business would be re-opened in order to discuss item IV(3). There was no objection. VIII. OLD BUSINESS (re-opened) A. Update on Discussion between Gayle Kern, Bob Canter and the Fairways - President Collier gave a brief history of this matter. Gayle Kern, Esq., attorney for the homeowner’s association, stated that she and Mr. Canter met with the Fairways attorney, Steve Wenzell, and two members of the Fairways Association. Ms. Kern reviewed the meeting results. She reviewed the language difference between the CC&R's of Fieldcreek Estates and the Fairways Association. She gave a brief history of the relationship between the two associations. Mr. Canter suggested writing a letter to the Fairways homeowners clarifying the position of Fieldcreek Estates. Mr. Canter read proposed letter content to the Board. Ms. Kern recommended that the homeowner membership vote on any action related to this matter, prior to the Board taking any action. Discussion followed. It was noted that one of the potential effects of a decrease in Fairways dues could result in an increase in dues for the Fieldcreek Estates memberships. Ms. Kern stated that this matter appears to fall under NRS 38 guidelines relating to CC&R documents. Ms. Kerns stated that a budget review was requested by the Fairways. She reviewed the legal items which will be researched. A general discussion of this matter followed. Ms. Kerns suggested a letter which acknowledges the matter. She suggested wording to the effect: “We are very sympathetic. We understand your position, but unfortunately, I just do not believe that the governing documents give any lee way to either association in changing it.” Barry Ojers motioned to leave things alone and to send out a letter with the wording suggested by Ms. Kerns. Pablo Gomez seconded the Motion. Motion carried unanimously. Ms. Kerns agreed to draft the letter. IX. DISCUSSION ITEMS A. Review of Board Calendar including Hearing Dates-There were no new items or dates to review or schedule. X. LANDSCAPING NON-COMPLIANCE CASES A. Gary Bria Landscaping Memos – The memos had been submitted to the Board previously for their review. Mr. Bria stated that the individuals at 80 Gazelle Road have a broken post which requires replacement. Ms. Brown stated that she will mail the homeowners a letter regarding this matter. Mr. Bria reviewed the contract between his company and the last Board relating to a vegetation area which the Board no longer desires to water. President Collier explained that the new Board did not realize that there was a contract relating to this area and that it was never the intention of the Board to violate an existing agreement. Board member Distaso requested a copy of the agreement. Mr. Canter, resident, stated that the homeowner was charged for the maintenance of this area. He stated that if the contract is terminated, the homeowner should be reimbursed. Mr. Bria agreed with the Board that this area no longer requires watering or maintenance. He stated that the water supply was terminated effective August 1, 2004. Pablo Gomez motioned to terminate watering of the property and to pay, per the contract through October 31, 2004 and that per the contract the piping is removed. Discussion followed. Mr. Bria suggested that a fair termination of the contract would be termination on July 31, 2004 and payment through this period. Mr. Bria clarified that he was told to leave the pipes in place. Pablo Gomez amended his Motion to pay Gary Bria through July 31, 2004, to leave the pipes in place and to terminate the contract and stop watering effective July 31, 2004. Leonard Distaso seconded the Motion. Motion carried unanimously. XI. SCHEDULE NEXT BOARD MEETING The next Board meeting is scheduled for October 13, 2004. XII. ADJOURNMENT There being no further business, the meeting adjourned at 7:35 p.m. |
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