|
|
|
|
FIELDCREEK ESTATES BOARD OF DIRECTORS MEETING Wednesday, June 9, 2004 Wolf Run Golf Club, Founders Room 1400 Wolf Run Road, Reno, Nevada MINUTES OF MEETING Present: David Collier (President), Leonard Distaso, Barry Ojers, Pablo Gomez, William Jastrow Absent: Tim Ottman, George Toto Also Present: B. J. Brown (EBMC), Pamela Fox (to take Minutes) I. CALL MEETING TO ORDER/ROLL CALL President Collier called the meeting to order at 5:40 p.m. with a quorum of four members present. Board member Jastrow arrived at approximately 5:45 p.m. to form a quorum of five members present. II. MEMBERSHIP FORUM A. Bob Canter, homeowner on Gazelle Street, spoke regarding the Architectural Committee. Mr. Canter stated that there is a history of the Architectural Committee not complying with the governing documents. Mr. Canter pointed out that the Board is the oversight Board for this committee. Mr. Canter gave a brief overview of the architectural review process. It was pointed out that two members of the Architectural Committee are also members of the Board. At this point in meeting (at approximately 5:45 p.m.), Board member Jastrow arrived. Mr. Canter expressed concern relating to two separate matters. The first concern was the number of individuals on the Board, who were also on the Architectural Committee, which could result in a conflict or a lack of a quorum if the two members excused themselves due to a conflict of interest. The second concern related to the history of the Architectural Committee decisions relating to the guidelines of the governing documents. III. APPROVAL OF MINUTES A. Review and approve May 5, 2004 Meeting Minutes – The following changes were noted: 1) on page five, in the second paragraph, change the name “Cohen” to “Canter”; and, on page eight, change the word “in” to “is” in the first paragraph, before the words “now several witnesses”. Leonard Distaso moved to approve the Minutes as amended. William Jastrow seconded the Motion. Motion carried unanimously. IV. FINANCIAL REPORT A. Review and approve April 2004 Financials – B. J. Brown passed out a corrected Financial Statement and Balance Sheet for the month of April 2004. Bob Canter, former Treasurer for the Board, gave a brief review of the corrections. Mr. Canter reported that two checks will be drawn which will change the assets of the Association. The first check will move the excess 2003 cash from the Nevada State Bank Operating Fund and into the Heritage Bank Contingency Operating Fund. This will bring the balance of the contingency fund to approximately $46,000. The second check will be in the amount of $41.09. This check represents the interest earned in the construction account and will be moved to the operating account. Mr. Canter gave a brief summary of a document passed out to the Board earlier relating to the duties of the treasurer. This document was entitled “Duties of the Treasurer Fieldcreek Estates Homeowners’ Association”. President Collier thanked Mr. Canter for the detailed document and for his work on the Board. Leonard Distaso moved to approve the April 2004 Financials. William Jastrow seconded the Motion. Motion carried unanimously. V. COMMITTEE REPORTS A. Property Managers Report – B. J. Brown reported that the violation tracking is complete. She reported that an architectural committee meeting was held and that she had obtained three bids for the ditch cleanup. These bids will be reviewed later in the meeting under old business. B. Architectural Committee Report – Board member Gomez stated that last month the committee reviewed between sixteen and eighteen items. He reported that these were routine items, such as fences. He stated that all items submitted for review were approved. Board member Gomez commented that the review packages being received are well-prepared. President Collier requested to know if there were any concerns relating to S.B. l00, which had been addressed by Mr. Canter under Public Comment. Mr. Canter stated that this senate bill is incorporated into NRS 116. Ms. Brown stated that she will provide copies of this statute to the Board. Mr. Canter stressed the importance of following article three. C. Welcome Committee Report – Mr. Canter stated that a new liaison to this committee should be appointed, as he is no longer on the Board. He gave a short update of the Welcome Committee activity during the last month. All welcome baskets have been completed. There is one basket for the new homeowner on Gazelle Street, which still requires delivery as the individuals have not yet moved into their residence. D. Traffic Committee Report – A committee report was not available. President Collier stated that a new liaison also needs to be appointed for this committee. E. Community Development – President Collier stated that he spoke with Steve Cohen today. The information relating to the CAB meetings are available on-line for the Board. This information may be printed out and included in the Board’s packets. President Collier reported that Mr. Cohen volunteered to attend a meeting if there is an issue or concern which would imminently affect Fieldcreek Estates. President Collier requested to know if there was a volunteer to serve as the liaison for this committee. A discussion followed. President Collier suggested that the Board first vote on the officer positions and then assign the committee liaisons. The Board agreed. VI. OLD BUSINESS A. Reconstruction/repair of drainage area at Zolezzi & Fieldcreek – B. J. Brown reported that three bids were available for the Board’s review. She provided a brief overview of the repair required. The bids received were less than expected. The Board reviewed the three bids. These bids were: Amount Company $3,450 B Line $3,200 J P & Son $2,980 Accent Property Services Ms. Brown stated that EBMC has hired all three companies in the past. Ms. Brown stated that B Line had not listed rock on their bid; however, the rock is included in this bid. The lowest bid price submitted was from Accent Property Services. William Jastrow moved to accept the low bidder of the three bids in the absence of any information as to why one might be better than the other on any basis other than price. Pablo Gomez seconded the Motion. Motion carried unanimously. B. Meeting with Fairways – The meeting with Fairways had not yet been scheduled. This item was tabled and will be re-agendized for discussion at the next meeting. VII. NEW BUSINESS A. Election of Officers – President Collier read the legal description for each officer from the By-Laws. The officer positions are: a) president; b) vice-president; c) secretary; and, d) treasurer. Ms. Brown discussed the duties which are completed by EBMC which are listed as duties of the officers. President Collier requested to know if the signature cards for the Association bank accounts were available for signature by the new officers. Brown stated that the signature cards for the operating account were available this evening for signature. Mr. Canter stated that all four officer signatures are listed on each account, although only two signatures are required on a check. It was stated that one individual may hold more than one position. At this point, each Board member gave a brief summary of their background as it related to the officer positions. Pablo Gomez moved to appoint Leonard Distaso as secretary. William Jastrow seconded the Motion. Board member Distaso accepted the appointment. Motion carried unanimously. William Jastrow moved to retain David Collier as President. Leonard Distaso seconded the Motion. Motion carried unanimously. President Collier accepted the re-appointment. The position of Treasurer was discussed next. Mr. Canter pointed out that the next four months will be quite busy for this position, due to the fact that the budget process will occur. Board member Distaso offered to serve in the capacity of treasurer, in addition to the duties as secretary. Pablo Gomez moved to appoint Leonard Distaso to the position of secretary-treasurer. William Jastrow seconded the Motion. Motion carried unanimously. Pablo Gomez moved to appoint Barry Ojers to the position of vice-president. Leonard Distaso seconded the Motion. Board member Ojers accepted the appointment. Motion carried unanimously. B. Board Liaison for Standing Committees – Although tabling this item to the next meeting had been discussed earlier in the meeting, it was decided that the appointments should be completed this evening, as the Board will not meet again until August. President Collier volunteered to serve as the Welcoming Committee Liaison. Board member Gomez volunteered to serve as the Traffic Committee Liaison. Board member Jastrow volunteered to work with Steve Cohen relating to Community Development matters. C. Meeting Location for Board meetings and Responsibility for Scheduling – Ms. Brown reported that there is a $50 fee to meet at Wolf Run Golf Club. She stated that a meeting room is provided for the Board meeting at no charge at their offices located on Meadowood Mall Way. Ms. Brown stated that it is the responsibility of a Board member to schedule the meeting when it is not held at their offices. A short discussion relating to the meeting location followed. It was decided that the meetings will continue to be held at Wolf Run Golf Club. Board member Gomez volunteered to schedule the meetings. Board member Jastrow suggested that the Board vote on all violations. It was stated that this item will be discussed during the Executive Session. VIII. DISCUSSION ITEMS A. Review Board Calendar including Hearing Dates – There were no changes to the calendar. IX. CORRESPONDENCE A. Gary Bria Landscaping Memos – The Board had received copies of Mr. Bria’s landscaping memos in their packets. Mr. Bria reviewed the line of sight issue at the Fieldcreek/Thomas Creek entrance. He reported that there is a Blue Spruce at this entrance which must be severely trimmed in order to open the line of sight. In addition, there are two other approximately six-foot shrubs, beyond the Blue Spruce which must be taken out. Mr. Bria stated that, in his opinion, this would create a scarcity in this area. Mr. Canter gave a brief summary of the history related to this entrance. A discussion followed regarding this matter. Mr. Bria suggested that the Board visit the area before making a decision. It was stated that these trees are on U. S. Forest Service Property. This item will be agendized for a decision at the next meeting. X. SCHEDULE THE NEXT BOARD MEETING The next meeting is scheduled for Wednesday, August 11, 2004. XI. ADJOURNMENT There being no further business, the meeting adjourned at 7:00 p.m. |
|
Comments and suggestions please write to the webmaster Last updated on 09/03/2010
|