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FIELDCREEK ESTATES HOMEOWNERS ASSOCIATION BOARD OF DIRECTORS MEETING June 25, 2008 – 10:00 A.M. Eugene Berger Management Corp (EBMC) 5011 Meadowood Mall Way, Ste. 200, Reno, Nevada MINUES OF MEETING Present: Pablo Gomez, Nick Pappas, Mark Bacon, William Jastrow, Gary Bria, Lester Cohen Absent: Barry Ojers Also Present: B.J. Brown (EBMC), Malinda Baldridge (EBMC), Pamela Fox (to take Minutes) _____________________________________________________________________________ I. CALL MEETING TO ORDER Pablo Gomez called the meeting to order at 10:10 a.m., with a quorum present. At 10:35 a.m. Lester Cohen arrived at the meeting. II. MEMBERSHIP FORUM There were no items to report. III. VENDOR REPORTS Malinda Baldridge reviewed clearing of the area near Evening Song Lane. Completion of a clearing of the area once a year will be included in future bids. It was requested that the area at Fieldcreek at Thomas Creek also be cleared. IV. MINUTES A. Review and Approve April 2, 2008 Minutes Mark Bacon moved to approve the minutes as presented. Nick Pappas seconded the Motion. Motion carried unanimously. V. FINANCIAL REPORT A. Board to Review Financials Nick Pappas provided a receipt for the CD from the bank. Financial reports were distributed. Nick Pappas requested to know how other information besides accrual was being presented. Ms. Baldridge stated they were working with their system to produce cash-basis reports, A comment was made pointing out that the year-to-date actuals on the assessments were less than the thirty-three delinquent dues. A question was asked about the fees that were collected. Ms. Baldridge reported the construction account was currently being audited. All audits would be completed at the end of the month and copies would be mailed to Board members. William Jastrow moved to approve the Financial Report. Nick Pappas seconded the Motion. Motion carried unanimously. VI. COMMITTEE REPORTS William Jastrow reported the Architectural Committee was dormant and that there were no new items to report. Gary Bria reported on different bids for management of the Homeowners Association. Nick Pappas also provided a bid for consideration. At this time, Lester Cohen arrived at the meeting. It was decided that presentations by management companies under consideration would be agendized for the next meeting. Gary Bria would provide copies to each member in advance of the meeting. Mark Bacon would contact other boards regarding service of the management companies under consideration. VII. OLD BUSINESS A. Board to discuss Xeriscaping entrances options and plans Discussion was heard about possible bids and solutions to repair entrance landscaping with the goal to conserve water. Ms. Baldridge suggested budgeting landscaping for the entrance out of next year’s reserves. Discussion followed regarding funding options for the landscaping including consideration of a special assessment fee. It was decided to receive bids by July 31, 2008 for further discussion of funding options. A budget workshop was scheduled for August 13, 2008 at 10:00 a.m. The next Board meeting was scheduled for September 17, 2008 at 10:00 a.m. VIII. NEW BUSINESS A. Board to review and discuss options on how to Enforce CC&R’s with bank held/foreclosed homes The Board discussed various procedures for collecting dues on bank held/foreclosed homes. It was decided to continue to follow CC&R’s and policies. Bank held/foreclosed homes would be treated no differently than other homes. B. Board to review and discuss Garage Sale date Mark Bacon suggested holding the garage sale on September 6, 2008. Ms. Baldridge stated she would put that information in the next newsletter. A reminder postcard would also be mailed in early August. Mr. Bacon suggested not providing a dumpster due to overfilling at last year’s sale. IX. CORRESPONDENCE There were no items to report. X. SCHEDULE NEXT BOARD MEETING This item had been discussed during agenda item VII. The meeting date was changed to September 10, 2008 at 5:30 pm. XI. ADJOURNMENT There being no further business, the meeting was adjourned at 11:22 a.m.
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