|
|
|
|
Fieldcreek
Estates Homeowners
Association Board of Directors Meeting EBMC,
294 E. Moana Lane, Suite 18 Reno,
Nevada 89502 May
7, 2003 Board Members Present: Rosalie Morgan, Mary Ellen Wilkinson,
Steve Cohen, Bob Canter, Gary Valiere Board
Members Absent:
George Toto, Bryde Bates EBMC:
BJ Brown, Property Manager
Sherry Haddox, Recording Secretary I.
CALL MEETING TO ORDER Rosalie
Morgan called the meeting of the Fieldcreek Estates Homeowners Association to
order at 1:04 PM. A quorum was present. II.
MEMBERSHIP FORUM The
floor was open to Nancy and George Furman concerning the easement of the
bicycle/walk trail. III. APPROVAL OF MINUTES The
previous meeting minutes were reviewed.
MOTION: Bob Canter
made a motion and Mary Ellen Wilkinson seconded the approval of the previous
meetings' minutes. IV. FINANCIAL REPORT Bob
Canter gave the financial report. Discussion
followed. MOTION:
Mary Ellen Wilkinson moved to approve the financial report as presented
and discussed. Steve Cohen
seconded. Motion carried. V.
PROPERTY MANAGER'S REPORT B.J.
Brown presented the Property Manager's report.
Everything of the normal duties of the property manager have been
completed. VI. OLD BUSINESS 1. “Mailing
of community information & Sign Resolution” drop “& Sign
Resolution”. A. There
was discussion of having a kiosk be put out on the association property that
could be accessed by the homeowners that would provide the necessary information
to everyone concerning the association’s business activities. The location
proposed for the kiosk (median at Silver Wolf and Zolezzi) is county property
and not owned by the Association. No other practical area is available. MOTION: Bob
Canter moved that we discontinue any further discussion in consideration of the
Kiosk at this time. Steve Cohen
seconded. Motion carried. B. There
was discussion on the mailing of community information.
We received a bid from the Flag Store on the design of sign posts for the
announcement of community events to be posted in selected areas within the
association. Because of the cost of
limited applicability of such standards the proposal was not considered viable. MOTION:
Bob Canton moved to discontinue further discussion of using this method
of signage to get the community information out to the homeowners.
Gary Valiere seconded it. Motion
carried. C. Vandalism
on the lights throughout the association property.
MOTION: Bob Canter moved to approve the landscaper’s proposal for
vandal proofing the lights at Silver Wolf at a cost of $80.00.
Mary Ellen Wilkinson seconded it. Motion
carried. 2.
Committee Traffic Report There was discussion concerning the
traffic around the property. The
sheriff's put up two scanners in different locations to conduct a survey. They don't have the results as of this date yet.
They won't put barriers across Fieldcreek because it’s an emergency
route. We asked about putting in
other stop signs to slow the traffic down.
They said the same thing. It's
a slow process but we are making progress.
No board action taken. 3.
Architectural Committee Report A. Steve
Cohen gave his report. Since
BJ has taken over, every issue has been taken care of and going well.
There has been one change in the procedures of architectural approvals.
We now are requiring that a survey verification inspection be submitted
prior to releasing the deposit for verification of the height limitations.. B. There
was discussion on waiving the review fee if the homeowner chose to use a more
water sensitive method by
zero scaping verses grass. 4.
Bob Canter had informed Premier Properties back in November that the
association had paid an electric and water utility bill that belonged to
Fairways and was mistakenly billed to Fieldcreek.
It goes back to May of 2001. It
is now $753.33. We have requested
to have this be reimbursed back to the association. To date this has not
happened. MOTION:
Bob Canter moved that we take action on the Lois Kidder memo to collect
the fees that are owed to Fieldcreek.
Mary Ellen seconded it. Motion
carried. 5.
Reports on Proposal for self-governance.
There was discussion on the pros and cons of self-governance.
At this time if the individual that brought this issue wants to pursue
this issue further down the road, the Board will then continue to hear his
thoughts on it. No board action
taken. 6.
The Board considered adding fire and casualty coverage to the general
liability policy now carried. The renewal premium for the current general
liability policy with $1,000,000 coverage is $923. The estimated premium
including the addition of the fire and casualty coverage is $3727. After
discussion it was decided that the Association should continue to self-insure
for fire and casualty, and renew the general liability policy at the previous
coverage. MOTION: Bob
Canton moved that we continue to carry the liability insurance at the one
million dollar level for the ensuing year, and self insure for fire and casualty
losses. Steve Cohen seconded it.
Motion Carried. VII.
NEW BUSINESS
1.
Resolution for the authority of approving requests for deployment of
community information signs. MOTION:
Mary Ellen Wilkinson moved to accept the resolution as presented for no
greater than four signs but with changes to stipulate that the signs be placed
no sooner than 14 days before the date of the event, and removed no more than
two days after the event. Steve Cohen seconded it. Motion carried. 2.
Board to discuss ad rates for web-site. There was discussion of whether
or not we should allow anybody to put their business ad on our web-site.
MOTION: Bob Canter moves
that we permit ads on the web-site for homeowners business only.
Mary Ellen Wilkinson seconded it. Motion
carried. 3.
Board to discuss the "yard of the month" issue concerning who
to have be responsible for choosing the yards.
MOTION: Bob Canter moves
to have the property manager be responsible to assign the two choices for the
yard of the month as an impartial judge. Steve
Cohen seconded it. VIII.
DISCUSSION ITEMS
A.
There was discussion regarding the Board Calendar. MOTION:
Bob Canter moves to accept the board calendar.
Steve Cohen seconded it. Motion
carried. B.
There was discussion of the Community Events which have been previously
sponsored by the Board, and the extent to which the Association should fund and
sanction these events in the future. Some members of the community are opposed
to the use of Association funds to support purely social functions. After
discussion, Mary Ellen Wilkinson moved as follows: MOTION: Mary
Ellen Wilkinson moved the Board of the Association may sanction community events
and activities when all of the following conditions are met: 1.
The event clearly will benefit, directly or indirectly, all or a majority
of the homeowners. 2.
The event will be conducted, produced or directed by Homeowner
volunteers. 3.
Participants/attendees will fund the event through admission fees or
other financial commitments. No Association funds will be required. Sanctioning
an event provides only that the event can be billed as “Fieldcreek” event,
that the event may utilize Fieldcreek property to the extent specifically
permitted by the Board, and that reasonable costs of publication of the event,
whether by notice on the Association’s web site, street signage, or mailers,
the choice of which is solely at the discretion of the Board, will be borne by
the Association. Those wishing to have an event sanctioned by the Board must
provide at least ninety day advanced notice, and the request will be placed on
the next successive Board calendar for consideration.
Steve Cohen seconded it. Motion
carried. IX.
CORRESPONDENCE
Landscape
memo from Gary Bria was discussed by the board.
No action was taken. X.
SCHEDULE NEXT BOARD MEETING The
next board meeting is scheduled to meet at Galena high school at 5:00 p.m. on
Thursday. XI. ADJOURNMENT There
being no further business to discuss, the meeting was adjourned at 3:25 p.m. MOTION: Bob
moved to adjourn the meeting at 3:25 p.m.
Rosalie Morgan seconded it. Motion
carried. Respectfully
submitted, __________________________
_____________________________ Sherry
Haddox, Recording Secretary
Secretary, Board of Directors
|
|
Comments and suggestions please write to the webmaster Last updated on 09/03/2010
|