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***NOTE: These are the unapproved, unofficial, uncorrected raw minutes. They may contain spelling, grammar and accuracy mistakes. Please take this into account when reading. The final minutes will be put here once they are reviewed and approved by the board at the next annual members meeting. FIELDCREEK ESTATES HOMEOWNERS ASSOCIATION ANNUAL MEETING May 28, 2008 The Wolf Run Golf Course Founders Room MINUTES OF MEETING Present: Barry Ojers (President), Lester Cohen, Mark Bacon, Nick Pappas, Gary Bria Absent: Pablo Gomez, William Jastrow Also present: Malinda Baldridge (EBMC), Pamela Fox (to take Minutes) __________________________________________________________________________________________ I. CALL MEETING TO ORDER A. Welcome Members President Barry Ojers called the meeting to order at 5:30 p.m., with a quorum of five members present. B. Introduction of Board Members President Ojers introduced the Board members. Malinda Baldridge asked for two volunteers to open ballots. Lei Moranarel and Dale Kiriaze volunteered. The ballots were opened in front of the Board and meeting attendees. While the ballots were opened, the meeting continued. II. PROOF OF NOTICE OF MEETING It was noted that notice of this meeting had been sent not less than fifteen days or more than sixty days prior to the meeting date in accordance with legislative requirements. III. ESTABLISHING A QUORUM President Ojers stated that there were enough proxies to establish a quorum. IV. MEMBERSHIP FORUM President Ojers asked if members present would like to speak, and noted that comments are limited to three minutes. · Barbara Leusing, Hospitality Chair, stated that she has not been receiving reports from EBMC so that she can distribute baskets to newcomers. Malinda Baldridge commented that she will speak with the title officer who should be forwarding the information to Ms. Leusing. · Dale Kiriaze noted that when he drives by the strip of lawn on Silver Wolf in the mornings, there is water running all over. He commented that perhaps the timer needs to be reset. President Ojers replied that this is an ongoing discussion point. Gary Bria reported that the grass is sloped and it doesn’t soak in well but instead runs off into the street. He noted that bids are being sought to take out the grass and put in shrubs so that not as much water will be used. He reported that the bids came in high, and alternatives are being discussed so that the work is financially feasible. An audience member suggested that until an alternative solution can be found, the watering be decreased. · Dale Kiriaze stated that when the Fieldcreek entrance landscaping changes were done, it’s his opinion that no pre-emergent was used and so weeds grew. President Ojers explained the situation regarding this entrance. The following questions from audience members were raised: · Will there ever be a park developed? President Ojers explained that the land in question is owned by Washoe County, who have indicated that the funds are not available. It was noted that the funds previously provided by Fieldcreek went to develop a park that was in another location. · What is the status of a member directory? President Ojers responded that with the current legislation regarding privacy, the directory cannot be published unless members in the community sign a release authorizing their name to be included in the publication. It was requested that this be pursued. President Ojers pointed out that one goal for this year is to put the newsletter online. The issues of a member directory will be placed on the next meeting agenda for discussion. V. MINUTES A. May 16, 2007 Annual Meeting Minutes Mark Bacon moved to waive the reading of the minutes and adopt the minutes of the annual meeting of May 16, 2007 as presented. Gary Bria seconded the Motion. Motion carried unanimously. VI. FINANCIAL REPORT Nick Pappas reported that as of the end of March, 2008, there were still thirty-three homeowners who have not paid their dues. Three homeowners owe dues for two years or more. One of these homeowners is in bankruptcy, and one has construction liens placed on the account. He reported: · The Construction Account has a balance of $27,498.00. An audit is currently underway on the account to determine why this balance is so high. It is felt that this balance is incorrect, or refunds haven’t been made to homeowners for deposits for improvements, etc. · The Contingency Account has a balance of $50,519.00. At the last meeting, the Board approved the purchase of a $25,000 CD with a portion of these funds. · The Reserve Account has a balance of $8,630.00. · Fieldcreek remains solvent, and dues remain at $150.00 per year. · A general summary of expenses for the upcoming year was reviewed. Mr. Pappas noted that the state has mandated that an audit be conducted every five years for associations of Fieldcreek’s size, and that the first one will occur this year. Expenses for the audit will be approximately $5,000. VII. PRESIDENT’S REPORT President Ojers reported: · As previously discussed, one goal is to complete correspondence and the newsletter via e-mail. · Work is being done to improve the entrances to Fieldcreek. · In general, things are going well Nick Pappas reported that he has received complaints about ditch debris. Les Cohen noted it was his understanding that Washoe County was responsible for clearing out debris from the ditch. When the County did not complete this task, the Wolf Run Golf Course took it upon themselves to clean the ditch. The debris was piled along the bank, and they were supposed to come back and either pick it up or level it out. Neither has been done. Mr. Cohen stated that he would talk to the golf course regarding this. A discussion was held about who has the responsibility for cleaning the ditch. A member of the audience commented that this is the ditch company’s responsibility. Nick Pappas commented that EBMC drives through the community to observe violations. He noted that if attendees see something out of place, EBMC can be called. The Board would also like to know about it. The process for addressing violations was reviewed. A brief discussion followed. An audience member asked how homeowners could get in touch with Board members. President Ojers replied that the best way is to send an e-mail to Malinda Baldridge at EBMC and she will forward it to President Ojers. Nick Pappas commented that a bulletin update should be placed on the website every quarter, but this is not being done. The person doing the website has reported that he is not receiving any information to place on the website. President Ojers commented that this issue can be addressed when the form is sent out seeking permission to place names in a community directory. Malinda Baldridge thanked the volunteers for opening the ballots. She announced that Barry Ojers, Will Jastrow, Nick Pappas, and Pablo Gomez were re-elected to the Board. VIII. ADJOURNMENT There being no further business, the Annual Meeting was adjourned at 6:05 p.m.
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