Fieldcreek Estates Homeowners Association

ANNUAL MEMBERSHIP MEETING

Galena High School Cafeteria

Thursday, May 15, 2003, 5:00 p.m.  

*** Organizational Meeting to Follow (See Below)***

Board Members Present:                         Rosalie Morgan, Mary Ellen Wilkinson, Steve Cohen, Bob Canter, George Toto, Gary Valiere

Board Members Absent:                           Bryde Bates

EBMC:                                                            B.J. Brown, Property Manager

                                                                         Holli Elder, Recording Secretary

IV.     Membership Forum

            A.        West Nile Virus

Mr. George Furman introduced Judith Saum, R.E.H.S., Public Health Environmentalist, Vector-borne diseases, Environmental Health Services Division, Washoe County District Health Department, Contact #: 328-2430.

Ms. Saum gave an informative overview of the West Nile Virus and its implications for Northern Nevada.  Of particular import to the residents of Fieldcreek is the need to review the property for areas that breed mosquitos, including privately owned ponds or water fixtures. 

Washoe County District Health Department will review site plans for standing water and offer mosquito fish – a fish that eats mosquito larvae – free of charge.  Contact the Health Department if you see dead birds, especially crows, ravens, magpies or jays.

            B.        Association Litigation Issues

Homeowner Association attorney Gail Kern updated the homeowners on the status of a suit filed in Washoe county District Court in November 2002.  This litigation names the association as a party in a dispute involving equestrian/pedestrian easements and landscaping plans.

Mr. George Furman voiced his concern about potential conflict of interest with Ms. Kern’s representing the homeowners.

A copy of the pleadings are on file with EBMC if anyone wishes to review the details of the suit.  Additional information is also available on the internet at fieldcreek.com.

VI.     Reading of minutes

            Reading of the minutes of the May 16, 2002 annual meeting was waived.

VII.    Financial Report

Mr. Bob Canter gave the financial report.  Copies of the report were available at the meeting.

Litigation associated costs and landscaping are the largest expenditures.  Homeowner assets are mostly associated with the landscaping, such as power conduit and outlets, sprinklers, control boxes, etc.

            The association is self insured for fire and casualty.

Mandatory reserves are being funded.

Clarification of Budgeting and Annual assessments – Assessments can only be encumbered in Fieldcreek Estates pursuant to the CC&R’s.  Delinquent assessments can only be collected from the Fairways by going to court.  Two different procedures are therefore required to collect late or delinquent fees.

VIII.   President’s Report

Ms. Morgan gave the presidents report.  Accomplishments during the last year include:

q       New contract with Eugene Burger Management Company has lowered administrative costs by about $9000.00.

q       Several social events were sponsored by the board during the year to promote a better sense of community.

q       The ongoing litigation has been a big issue for the board and will continue to be until it has been concluded.

q       Committees have been appointed to address homeowners’ concerns.  Additional committees can be established if a resident identifies a need.

q       The change in landscaping companies has proven to be a good choice.

q       Vandalism of property continues to be a problem.  Repairs are getting to be expensive.

q       The board has increased the D&O insurance to $3 million. 

IX.     Committee Reports

            A.        Architectural Committee

Mr. Cohen reported the committee meets every Tuesday of the month to review plans.  Plans should be submitted by the Friday prior to the meeting for consideration. 

            B.        Hospitality Committee

Barbara Leusing is responsible for the homeowners’ directory.  Changes in names, telephone numbers and other information should be submitted to her.  Information can be provided via the website or e-mail.  The directory is used for business purposes and is voluntary.

                        Ms. Leusing is also responsible for welcome baskets.

C.        Traffic/safety

The primary complaint submitted to the committee is speeding.  A letter concerning traffic and speeding was sent to homeowners.  Speeding decreased after that.  Radar screens provided by the Washoe County Sheriffs Department also helped. 

                        The sheriff’s department will be patrolling the area with radar guns more frequently.

Speed bumps can be put on side streets.

            D.        Community Development

Mr. Mike Coffer attends meetings of the Southwest Truckee Meadows Citizen Advisory Board.  This board makes recommendations to the County Commission on issues of concern to this unincorporated area of Washoe County.  He acts as liason between the homeowners association’s board of directors and the advisory board.  The advisory board meets the third Thursday of each month at 7:00 p.m.

Major issues of concern this year are increased sewer costs and watershed.

Mr. Gary Bria advised the homeowners he is working on fixing and maintaining the sprinkler system.  Lawns that abut the curb cause water to run into the street if not watered correctly. 

Mr. Bria has repaired light fixtures on the property that have vandalized.

            F.        Webmaster Report

Mr. Cohen has taken over maintenance of the website – fieldcreek.com.  He has posted minutes, agendas, bylaws, babysitter information and other information homeowners might find useful.  He plans to put the CC&R’s on the web.

X.      Old Business            

None.

XI.     New Business

            A.        Proposed changes to the number of board members

                        No business can be conducted.

            B.        Election of Board of Directors

                        Mary Ellen Wilkinson was elected to the board of directors.

                        Two (2) positions on the board of directors remain vacant.

The next meeting of the board of directors will be held on June 11, 2003 at 1:00 p.m. in the EBMC Conference Room.

XII.    Adjournment

There being no further business to discus, the meeting was adjourned by acclamation at 6:25 p.m.

Respectfully Submitted,

___________________________________             ______________________________

Holli Elder. Recording Secretary                                           Secretary, Board of Directors

Fieldcreek Estates Homeowners Association

Board of Directors Organizational Meeting

Galena High School Cafeteria

Thursday, May 15, 2003,

 Immediately Following Annual Membership Meeting

Board Members Present:                         Mary Ellen Wilkinson, Steve Cohen, Bob Canter

                                                                        Gary Valiere

Board Members Absent:                          Bryde Bates

EBMC:                                                           B.J. Brown, Property Manager

I.        Election of Officers

            President

Motion by Mr. Canter, second by Ms. Wilkinson to elect Mr. Steve Cohen president.  Carried.

            Vice President

Motion by Mr. Valiere, second by Mr. Cohen to elect Ms. Mary Ellen Wilkinson vice president.  Carried.

            Secretary

Motion by Mr. Canter, second by Ms. Wilkinson to elect Mr. Gary Valiere secretary.  Carried.

            Treasurer

Motion by Mr. Cohen, second by Mr. Valiere to elect Mr. Bob Canter treasurer.  Carried.

II.       Adjournment

There being no further organizational business to conduct, the meeting was adjourned at 6:40 p.m.

Respectfully Submitted,