|
|
|
|
FIELDCREEK ESTATES HOMEOWNERS ASSOCIATION BOARD OF DIRECTORS MEETING March 26, 2009 EBMC, 5011 Meadowood Mall Way, Suite 200 MINUTES OF MEETING (Draft)
Present: Barry Ojers, President; Pablo Gomez, Vice President; Nick Pappas, Secretary/Treasurer; Mark Bacon, William Jastrow, Gary Bria, and Lester Cohen, Directors Board Absent:
None Also Present: Malinda Baldridge, EBMC Community Manager Linda Woosypiti, Recording Secretary Homeowners Present: Robert Canter Dale Kiriaze
_____________________________________________________________________________ I.
CALL MEETING TO ORDER Pablo Gomez called the meeting to order at 10:05 a.m. with all Board members present II.
MEMBERSHIP FORUM
Robert Canter – 95 Gazelle
Road – stated that he noticed that there was a Board meeting and one of the
residents that had a list of problems regarding violations said there was to be
a newsletter put out. Ms. Baldridge
said a spring newsletter will be put out and the Board will review and approve
regarding listing the most common violations.
Mr. Canter mentioned an owl that has been a problem in the neighborhood.
Check signing was discussed as well as the 2007 audit recommendations and
the fact that this was taken care of with accounting procedures.
Mr. Canter discussed reserves for replacement and wanted to know if there
were unrestricted funds because this account was under-funded.
Ms. Baldridge noted that there has been $1,000 per month deposited in
reserves as of January, 2009. Mr.
Gomez said reserves are not under-funded as they were funded as per the current
reserve study, which was not enough and the Board recommended depositing more
into it, especially since upgrading landscaping costs were high and the current
reserves were not enough to fund.
Two entrances have been landscaped and the reserves were updated based upon
that. Mr. Canter also indicated that
the land at the corner of Fieldcreek and
Dale Kiriaze – He stated that he had observed the Fieldcreek area in the
past and a lot of the things he noted has been resolved, but now people are
forgetting and starting to leave trashcans and recycle bins out, noting about 30
or 40 people. Also, there are
chronic ones that were never resolved and he mentioned a few that had violations
that have been there almost a year regarding vehicles, trash outside, etc.
He thinks a letter “has no teeth” and no follow up has been taken.
The Board will be paying more attention because it has been happening
more and more. They also noted that
there are a couple houses on III.
VENDOR REPORTS No reports IV. MINUTES A motion was made by Les Cohen to approve the January 21, 2009 minutes with meeting date change correction as indicated. William Jastrow seconded the motion. All in favor, motion passed unanimously. V.
FINANCIAL REPORT Board to Review Financials Nick Pappas reported that the financial information covers
to the end of December, 2008. He
spoke to Ms. Baldridge and would like to have January’s financial updated.
This will be addressed to accounting manager.
The contingency, operating and reserve accounts were discussed.
Starting with January, there will be an additional $1,000 placed in
reserve account. Construction
account went down slightly because refunds were distributed.
It appears that there are quite a number of people that need to be
contacted regarding these funds needing to be returned.
Ms. Baldridge said the Association will need an attorney of record to
assist in the file. The state will
hold the funds as it is not HOA money.
Mr. Pappas said a CD was rolled over in February and the Board needs to
make a decision whether they will need to use that money.
Ms. Baldridge said she did not know of any projects that are planned for
this year. In further review, Mr.
Pappas said there are less than 50 people that have not paid dues and statements
have just been sent out. There was a
discussion regarding property transfers on the basis of a sale as the CC&Rs
state that individuals are responsible for assessments and not the bank.
NRS will take precedence over CC&Rs and they say the Association can
collect.
VI.
COMMITTEE
REPORTS An architectural meeting is scheduled today after this
Board meeting
VII. OLD
BUSINESS
None VIII. NEW BUSINESS
Board to discuss landscaping for
the upcoming 2009 season. Ms. Baldridge said there are four bids, Green Garden (who
they used last year), Victor Gamble, Fleming Landscaping and Reno Landscaping.
The Board noted that the Fleming Landscaping is all-inclusive.
The Board discussed each bid in regards to monthly payment.
Sprinklers and valves were discussed and the fact that they will need to
look at the extra costs during the year that could occur.
Sergio, Green Garden, is doing a good job, easy to work with, and is less
expensive. The Board discussed the
need to add a clause regarding turning sprinklers off at the end of the season
and that contractor will be responsible for damage if this is not completed.
The Board discussed the need for a committee to get together to make sure
all jobs are completed during the season, ie rose bush maintenance, shut off,
etc. A motion was made by Pablo
Gomez to accept the contract from Green Garden Lawn Care and adding the phrase
in the contract that they are responsible for any damage if the drip systems are
not turned off at the end of the season.
Les Cohen seconded the motion. All in favor, motion passed unanimously. IX. CORRESPONDENCE There were no items to report. X. SCHEDULE NEXT BOARD MEETING The next Board meeting will be an annual and scheduled for Wednesday, May 27, 2009 at 4:00 p.m. at the Founders Room at Wolf Run Golf Course. XI. ADJOURNMENT There being no further business, the meeting was adjourned at 10:46 a.m. Respectfully, ______________________________ _____________________________ Linda Woosypiti, Recording Secretary Board Representative
|
|
Comments and suggestions please write to the webmaster Last updated on 09/03/2010
|