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FIELDCREEK ESTATES BOARD OF DIRECTORS MEETING Wednesday, February 2, 2005 Wolf Run Golf Club, Founders Room 1400 Wolf Run Road, Reno, Nevada MINUTES OF MEETING Present: Leonard Distaso, Barry Ojers, William Jastrow, Pablo Gomez, George Toto Absent: Tim Ottman Also Present: Stacy Brown (EBMC), Beverly Burton (to take Minutes) I. CALL MEETING TO ORDER/ROLL CALL A. Roll Call - Vice-President Ojers called the meeting to order at 5:36 p.m., with a quorum of five members present. He announced that David Collier had resigned as President. B. Assign Officers of Board – William Jastrow moved to have Barry Ojers serve as President for the remainder of the term. Leonard Distaso seconded the Motion. Motion carried unanimously. Pablo Gomez moved to have William Jastrow serve as Vice-President for the remainder of the term. Leonard Distaso seconded the Motion. Motion carried unanimously. II. MEMBERSHIP FORUM A. Steve Cohen, resident, expressed concern that his name is mentioned in the Minutes of the Fieldcreek Estates Board of Directors meeting; however, no-one has contacted him. President Ojers requested Mr. Cohen’s contact numbers for future reference. B. Nancy Furman, resident, referenced the First Amendment of the CC&Rs, Section ll.3.3.B relating to approval of structures on the golf course. Ms. Furman stated that there are two temporary structures, a white tent and a house trailer, which are located in this area and are not approved. These have been in place for quite a long time. There have been several occasions when loud music has been heard from the tent area by nearby residents and lighting near the tent area is also intrusive, on occasion. She cited Article 2.2.1 relating to sound devices and quiet enjoyment by residents. Ms. Furman next cited Article 2 of the Fieldcreek Estates CC&Rs relating to temporary structures, Washoe County Code relating to approved modular units and N.R.S. 116.31065 Rule No. 5. Ms. Furman passed out copies of the legal articles read and requested that the architectural committee review this matter. Ms. Furman next commented on a brochure being circulated relating to the holding of events at the golf course. The advertising provides wording which indicated that up to approximately 250 individuals may be served and advertises a lighted tent with a capacity of up to 200 individuals. Ms. Furman stated that, in her opinion, if speakers are placed outside the tent, it would violate the articles read relating to quiet enjoyment and sound devices. She requested that the Board investigate this matter and take action. President Ojers stated that this matter will be investigated. C. EJ Smith, resident, announced that her residence was flooded when a vehicle hit a fire hydrant. The individual responsible has contacted her. She provided contact information for any other individuals who may have had their residence affected when the fire hydrant was hit. D. Steve Cohen, resident, reviewed several repairs that are needed at the Thomas Creek entrance. E. Jim Caspers, resident, reviewed a violation notice he received from Fieldcreek Estates on December l6, 2004, which relates to a shed located on the rear of his property. Ms. Brown suggested that he speak with the Executive Committee regarding this matter. Mr. Caspers agreed. F. Bob Stagner, Dreamcrafters, introduced himself and stated that his company is working on a house on Wolf Run Court. He reviewed a letter dated February 2, 2005 relating to the decisions rendered by the Architectural Committee on 354 Wolf Run Court. This letter is incorporated herein by reference. He reported the action taken to date to meet the requirements listed in the letter and requested to know if a special meeting of the Architectural Committee could be arranged to review the plans. It was determined that a meeting can be held tomorrow to review the plans. III. VENDOR REPORTS A. Landscaper to address issues with Board – Gary Bria was in attendance to present a report. Mr. Bria reviewed the repairs required at the Thomas Creek/Field Creek entrance, as a result of the recent snow storm. There appears to be one broken post at Evening Song, along with some broken split rails. Mr. Bria reported that he spoke to Washoe County regarding possibly have the County repair some of the curb damage, which occurred in November. He announced that broken branches and other maintenance will occur after the snow has cleared. III. MINUTES Review and approve October l3, 2004 Minutes – Leonard Distaso moved to approve the Minutes as amended. William Jastrow seconded the Motion. Motion carried unanimously. IV. FINANCIAL REPORT A. Review and approve September, October and November 2004 Financials – Board member Distaso reported that there were no exceptions to the September, October and November Financials He recommended approval of these reports. Leonard Distaso moved to approve the September, October and November Financial Reports. George Toto seconded the Motion. Motion carried unanimously. B. Membership to approved 2005 Budget – Ms. Brown announced that this item had inadvertently been placed on the agenda. The budget had been approved at a prior meeting. C. Study Review – Board member Distaso reported that this review requires only $536.00 in expenditures for this year. There are no other repairs scheduled for this year, excluding any emergency repairs. V. COMMITTEE REPORTS A. Property Manager’s Report – Stacy Brown, EBMC, announced that a written report had been submitted and was part of the Board’s packet, pages 42-45. She had written a resolution for the Board’s review, which appeared on page 46 of the packet. This resolution requires two Board signatures on every check. The architectural stamp is currently in the process of renewal with Washoe County. Ms. Brown reported that the stamp had expired. Leonard Distaso moved to approve the Resolution. Pablo Gomez seconded the Motion. Motion carried unanimously. B. Architectural Committee Report – It was announced that the residential designer had resigned. Pursuant to the CC&Rs, a new designer must be recruited. Steven Cohen reviewed the process required to fill the position. Stacy Brown confirmed that only one member is required to be an independent professional. A short discussion followed. The issue of a Certificate of Occupancy for ll0 Gazelle Street was discussed. Ms. Brown replied that she will check on the status. C. Welcome Committee Report – Barbara Lousing, Welcome Committee Chairperson, was in attendance to present a report. She requested to know who she should report to, as David Collier had resigned. President Ojers requested that she report directly to him. Ms. Lousing read a thank you letter from a recipient of a welcome basket. She reported that no letters have been received from EBMC since October l3, 2004. It was requested that the letters be provided on a monthly basis. Ms. Brown will obtain an updated list of new residents and provide it to Ms. Lousing. D. Traffic Committee Report – Board member Gomez provided a brief report to the Board. Board member Distaso commented that drivers are routinely ignoring stop signs in the Fieldcreek Estates complex. He also expressed concern regarding the lack of snow removal by Washoe County. A private contractor was hired to remove the snow. A short discussion followed. Stacy Brown suggested a contingency plan for the future. President Ojers requested that the consideration of a maintenance contract for snow removal be placed on the Executive Committee’s agenda for review at the next meeting. E. Community Development Report – Steve Cohen was in attendance to make a report. Mr. Cohen gave an update to the Board on current community development, which may potentially affect Fieldcreek Estates homeowners. This included an update on annexation, current issues relating to plans for a new Bill Pearce Auto Store, a proposed hotel/casino structure across from Moana Nursery, the new Mt. Rose/S. Virginia Mall and new condominium structures. He urged individuals to attend public meetings or to contact their representatives to provide their input relating to these matters. Mr. Cohen stated that he will e-mail Ms. Brown when he desires to be placed on the agenda. The e-mail addresses of the Board will be provided to Mr. Cohen, in order that he may contact the Board with updates or issues of concern. He provided the meeting dates for the CAB VI. OLD BUSINESS A. Fieldcreek Directory Publication - Ms. Brown announced that this item had inadvertently been placed on the agenda. The matter had been addressed at a prior meeting. VIII. NEW BUSINESS A. Board to review changing meeting location – A short discussion occurred. It was determined that there will be no change in the meeting location. B. Board to review and adopt change in hearing procedures – There were no proposed changes to review. C. Board to review landscape bids – Three bids had been received for review. These had been previously provided to the Board in their Board Packet. The bids received were: Reno Green Landscaping, Inc.; Signature Landscapes, LLC; and Gary Bria, who currently performs the landscaping maintenance for Fieldcreek Estates. The Board reviewed each bid and a brief discussion followed. Leonard Distaso moved to accept the bid from Gary Bria. Pablo Gomez seconded the Motion. Motion carried unanimously. It was clarified that this contract will be for a one-year period. The proposal submitted will be signed in lieu of a formal contract. IX. DISCUSSION ITEMS A. Review Board Calendar including hearing dates – The next Board meeting will be held on April 16, 2005. Ms. Brown stated that she will update the calendar and will e-mail it to all Board members. The calendar will be posted on the web site. X. CORRESPONDENCE None. XI. SCHEDULE NEXT BOARD MEETING The next Board meeting is scheduled for December 8, 2004. XII. ADJOURNMENT There being no further business, the meeting adjourned at approximately 6:32 p.m. Leonard Distaso moved to adjourn the meeting. William Jastrow seconded the Motion. Motion carried unanimously. |
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