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FIELDCREEK ESTATES HOMEOWNERS ASSOCIATION BOARD OF DIRECTORS MEETING December 1, 2008 EBMC, 5011 Meadowood Mall Way, Suite 200, Reno, NV MINUES OF MEETING Present: Pablo Gomez, Mark Bacon, William Jastrow, Gary Bria, Lester Cohen and Barry Ojers Absent: Nick Pappas Also Present: Malinda Baldridge (EBMC), Linda Woosypiti, Recording Secretary
_____________________________________________________________________________ I.
CALL MEETING TO ORDER Pablo Gomez called the meeting to order at 10:10 a.m. with a quorum present. II.
MEMBERSHIP FORUM
Nothing at this time
III.
VENDOR REPORTS Sergio from Green
Garden Lawn Care presented a bid estimate for the property at Wolf Run and
Zolezzi Lane entrance for 122 one-gallon plants to be set in for a total amount
of $32,583 (with the sod gone). This
bid was included with the packet. If
any other different designs are needed, he will be able to change, and will go
by specifications of the Board. The
price is for labor, material and he indicated he would remove the grass for an
additional cost. He would like to
see requirements so he could measure the area. IV. MINUTES A motion was made by
Mark Bacon to approve as amended the October 28, 2008 minutes with change as
indicated. Pablo Gomez seconded the
motion. All in favor, motion passed
unanimously. V.
FINANCIAL REPORT A. Board to Review Financials
Malinda Baldridge presented
an overview of the financials. She
noted that EBMC has a new policy to make sure everything balances and she can
see that August and September balance.
D&O insurance had not been invoiced, but it had been prepaid. B.
Board to Review and Approve 1120H Filing Form 2008 tax filing This filing presents the least amount of liability and has been done routinely. A motion was made by William Jastrow to approve the 1120H filing form for 2008 tax filing, Gary Bria seconded the motion, all in favor, motion passed unanimously.
VI.
COMMITTEE
REPORTS BJ Brown and
Malinda Baldridge went through the architectural committee and noted that Jim
Timperley has one more year left. When
the information is sent to homeowners for solicitation of new board members, a
form will be sent for a new committee member for architectural.
VII. OLD
BUSINESS
A.
Board to
review and approve bids for the Silver Wolf entrance Xeriscaping project JP and Son bid in
the amount of $34,850 for Silver Wolf entrance xeriscaping project.
Rain Dance bid in the amount of $35,200.
Sergio from Green Garden Lawn Care bid at $32,583.
Wolf Run Golf Course bid in the amount of $14,900.
The bids were compared.
The only thing that is different is the number of plants and the river
rock through the center and around the outside.
There are currently four large and three small trees.
No additional trees will be added.
Mr. Jastrow has talked with the golf course and they will put in anything
that the HOA wants and will make suggestions of drought resistance plants – Mr.
Peter Fleming is maintenance head for the golf course.
They are willing to donate equipment and the Board noted that they have a
vested interest in the area to look good and if the HOA can come up with
anything they want changed or approved, they are willing to do this.
Ms. Baldridge said they will need to provide copies of insurance.
The golf course also requires 50% of payment due, so technically this can
be approved, but a check would not be given out until January 1, 2009 because it
is in next year’s budget. This will
be discussed with them as well as worker availability to do this project.
William Jastrow made a motion to accept Wolf Run Golf Course proposal for
the Silver Wolf entrance at $14,900.
Les Cohen seconded the motion, all in favor, motion carried unanimously.
Will Jastrow made a motion that in the event the golf course would
require interest for missing one month of payment, that the Board would be
agreement with that should it occur.
Pablo Gomez second the motion, all in favor, motion carried unanimously. VIII. NEW BUSINESS Nothing at this time IX. CORRESPONDENCE There were no items to report. X. SCHEDULE NEXT BOARD MEETING The next Board meeting was scheduled for Wednesday, January 21, 2009 at 4:00 p.m. at Wolf Run Golf course
XI. ADJOURNMENT There being no further business, the meeting was adjourned at 10:35 a.m.
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