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FIELDCREEK ESTATES HOMEOWNERS ASSOCIATION BOARD OF DIRECTORS MEETING October 28, 2008 EBMC, 5011 Meadowood Mall Way, Suite 200, Reno, NV MINUES OF MEETING Present: Pablo Gomez, Nick Pappas, Mark Bacon, William Jastrow, Gary Bria, Lester Cohen and Barry Ojers Absent: Lester Cohen Also Present: Malinda Baldridge (EBMC), Linda Woosypiti, Recording Secretary
_____________________________________________________________________________ I.
CALL MEETING TO ORDER Pablo Gomez called the meeting to order at 10:05 am, with a quorum present. II.
MEMBERSHIP FORUM
Nothing at this time
III.
VENDOR REPORTS Sergio went to the
property to bid on landscape and will submit this bid by Monday. IV. MINUTES The September 16,
2008 Minutes were reviewed and approved with changes as indicated.
The paragraph regarding the management contract will be rewritten and
emailed to the Board for direction. V.
FINANCIAL REPORT A. Board to Review Financials In reviewing the bank statements from August 29, the account balance for operating account had $54,004 in it, the contingency operating account had $29,897 in it, construction account had $29,998 in it, and reserve account had $10,397.76. B.
Update Regarding Internal Audit of Construction Account The construction account was discussed and Malinda Baldridge said that she could not find the minutes where the construction account had been discussed previously. Pablo Gomez moved that Malinda Baldridge send a letter to homeowners regarding construction deposits from the construction account and where refunds are needed to be given back to some of them, Gary Bria seconded the motion, all in favor, motion passed unanimously. VI.
COMMITTEE REPORTS
New members are needed for
the Architectural committee.
Management can send solicitations for the vacancy on the committee.
There is a time limit for members and the chairman is over this limit and
Mr. Gomez stated that he and Bill
Jastrow
are coming up on the time limit.
Homeowner improvements have been active, and they never know when it will get
busy. Three out of five are needed
for a quorum. VII. OLD
BUSINESS
A. Board to discuss
Xeriscaping entrances options and plans
Will Jastrow talked about
getting a bid with the same specs and talked about the better value by combining
the ideas of the two bids and proposed lowering the number of plants.
He emailed a bid to the people involved and modified it based on input
from Mr. Gomez regarding the dry creek.
He would like this sent out to the two current bidders to make it a tune
up bid and also to ask the Wolf Run Golf Course for a bid as well.
Ongoing maintenance would probably be less with them.
The sod will be removed at no charge from the golf course.
Mr. Gomez said bids will be submitted and the Board will select the best
bid. Landscaping will be separate
from continuing maintenance and will be approved in spring.
The proposal for a centerpiece and part on the corner regarding trees and
plants was discussed. Mr. Jastrow
said the number of plants (already have five trees, which they feel is enough
and would be an additional substantial cost) was indicated in the email as 80
plants. They would be one-gallon
plants that should not be expensive.
He was proposing to go to 30. Rock
wall was discussed. Mr. Jastrow said
that the lawn area was 90 x 10 yards.
In the center of that there is dry creek and the wall would break up the
area. Plans were reviewed.
Mr. Jastrow wanted a consensus from the Board to remove the sod now as
this is the best time of year. The
other issue was getting the bids out and voting on the bids.
He just wanted the Board to acknowledge that Mr. Jastrow will be
obtaining four bids.
Pablo Gomez made a motion to contact the
Wolf Run Golf Course as soon as possible and ask them to begin to remove all
grass/sod at the Silver Wolf entrance, who will do this at no cost to the
Association. The Board recognizes
that the sod has a value but the value of removing it in anticipation of the
landscaping entry way outweighs the value of the sod.
Will Jastrow seconded the motion, all in favor, motion carried
unanimously. Motion by Nick Pappas
that the board put out the bid process for the landscaping of the Zolezzi/Silver
Wolf entrance, Pablo Gomez seconded the motion, all in favor, motion carried
unanimously. VIII. NEW BUSINESS A.
Board to Review and Discuss Website Steve Cohen is set up for email and he will put whatever is needed on the website, but needs information from the Board. He has been putting information up on the website regarding looking for Board members and compliance committee members. He says he is not getting any information from EBMC. Malinda Baldridge said that in addition to sending information to him, she is also sending to Les Cohen to back up. The compliance committee was mentioned as the website is looking for volunteers. Do they want this? The Board decided not to keep on the website. Mr. Cohen was instructed to take off the need for compliance committee members and Board members needed information. To make the process easier, all website information should come from one person, possibly Mr. Cohen, as liaison. Mr. Ojers noted that it would be good to do more with the website. The newsletter could ask homeowners what they want on the website and then it could automatically come off for a certain amount of time. It would be good to do the newsletter via email. It is already on the website. A lot of people seem to be reluctant to put email information in the address book. Nick Pappas said they could possibly design a form regarding communicating with homeowners and that email address will be confidential. Ms. Baldridge will get this form ready and when the January agenda or statements go out, it could be included. There was also a note to indicate that Board is looking at putting the information out electronically, which will be on agenda for next meeting.
B.
Board to Review and Discuss
Hiring New Legal Counsel Les Cohen and Mark
Bacon met with Malinda Baldridge and Miles Hampton.
95% of the work they do is homeowner association work.
They are in IX. CORRESPONDENCE There were no items to report. X. SCHEDULE NEXT BOARD MEETING The next Board meeting was scheduled for Wednesday, January 21, 2009 at 4:00 p.m. at Wolf Run Golf course
XI. ADJOURNMENT There being no further business, the meeting was adjourned at 10:57 a.m.
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