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FIELDCREEK ESTATES HOMEOWNERS ASSOCIATION BOARD OF DIRECTORS MEETING July 8, 2009 EBMC, MINUTES OF MEETING (Draft)
Board Present: Barry Ojers, Pablo Gomez, Mark Bacon, Gary Bria, Lester Cohen, and Nick Pappas Board Absent:
William Jastrow Also Present: Malinda Baldridge, EBMC Community Manager Linda Woosypiti, Recording Secretary Homeowners Present: None
_____________________________________________________________________________ I.
CALL MEETING TO ORDER Barry Ojers called the meeting to order at 10:05 a.m. with six Board members present II.
MEMBERSHIP FORUM
No one in attendance III.
COMMITTEE REPORTS No reports to
present at this time. IV. MINUTES A motion was made by Pablo Gomez to approve the March 26, 2009 minutes with one correction as indicated. Les Cohen seconded the motion. All in favor, motion passed unanimously. V.
FINANCIAL REPORT Board to Review Financials Nick Pappas questioned Ms. Baldridge regarding getting the financials earlier. The May 2009 financials were presented for Mr. Pappas to review. He reported that $68,445 was the ending balance as of May 30, 2009. The construction account is at $16,457, which has gone down from around $28,000 as refunds are being distributed. Contingency operating is $22,838 and reserve account as of May 29 has $4,015. Budget comparisons were close on total revenue to actual. Mr. Gomez asked regarding revenue that was minus $1,000 and Ms. Baldridge said this was uncollected, budgeted but not yet collected. Because the reports are on an accrual basis, this shows as $1,000 coming out of revenue every month from reserve account. Basically, this is a transfer of funds from one account to another. Mr. Pappas asked regarding expenses for mailing from the May financials for $2,000 and $833 was budgeted. Ms. Baldridge said this was partially due to an increase in postage. She also indicated that the printing is being sent out to the printer which will cost less in the long run. The CD renewal dates were discussed. Ms. Baldridge said it will be renewed next month if the Board desires. A motion was made by Pablo Gomez to approve the financials as presented.
Mark Bacon seconded the motion.
All in favor, motion passed unanimously.
VI.
COMMITTEE
REPORTS Pablo Gomez reported that there are some minor submittals
going on at this time with the architectural committee, but nothing major.
A new paint form is in the works and at the attorney for review according
to Ms. Baldridge. The committee will
now be required to come out to the residence to inspect the color as it is
applied on the home. The Board
stressed to make sure homeowners know that they need approval before painting
their home, which would include all exterior changes, front doors, trim, etc.
Any changes at all would need to be approved and the appropriate
information sent to EBMC for the committee.
The new form should be distributed to all homeowners so they will be
informed that all painting will need to be approved by the committee but no
deposit will need to be made. VII. OLD
BUSINESS
None VIII. NEW BUSINESS
Board to review and discuss
Architectural Committee. As discussed above, a motion was needed regarding the new form for architectural issues. A motion was made by Les Cohen to approve a form with
respect to painting and repainting homes within the Association, which is
currently being approved for legality by the Association’s law firm, and, in
addition to send flyers to all homeowners informing them that EBMC will need to
be contacted before any decision is made regarding painting and the committee
will need to approve any painting project.
This form would need to be sent in to EBMC at least 14 days before any
painting project begins. Pablo Gomez
seconded the motion. All in favor,
motion passed unanimously. Mr. Pappas received
a report noting that if the Association does not have more than $75,000 of
income, they would not need a financial audit.
Ms. Baldridge said an audit would need to be completed every five years.
This was discussed. She said
the law says that an audit is not required, but Ms. Brown, Reno District
Manager, recommended that every five years an audit should be completed.
This would be up to the Board to decide if an audit is necessary or not. Mr. Gomez wanted to
discuss CC&R changes which are budgeted for next year according to Ms. Baldridge.
Mr. Ojers thought that when these changes occur to have the update go out
in an electronic form, which was proposed by Mr. Gomez from another association. IX. CORRESPONDENCE Gary Bria wanted to discuss information he had received
regarding the fire station and endorsement of it.
He indicated that the sign on the northwest corner belongs to the county
and they want the Association to pay for the easement.
The fire station location was discussed.
The landscaping is maintained in that area according to Mr. Gomez.
The county wants to dedicate this area for a fire station at this time.
The Board was not interested in endorsing this project.
Ms. Baldridge recommended getting legal counsel regarding this issue.
Moving the Association’s sign from this area was discussed as an option.
The cost for the piece of property was discussed and the Board thought
this should be pursued. Mr. Bria
will contact the appropriate people from the county to receive further
information.
A motion was made by Les Cohen to approve
that Gary Bria contact the county to receive further information regarding this
easement and a price for it. Nick Pappas
seconded the motion. All in favor,
motion passed unanimously. The email from a homeowner regarding the above issue was discussed and Ms. Baldridge will respond with a quick email to them informing them that the Board will be looking into this situation. X. SCHEDULE NEXT BOARD MEETING A workshop was set up with Ms. Baldridge and Mr. Pappas for August 18, 2009 to discuss the preliminary budget. A workshop with the Board to discuss the budget line by line was set for September 9, 2009 at 10:00 a.m. at EBMC. The next Board meeting will be scheduled for Wednesday, October 7, 2009 at 5 p.m. at the Founders Room at Wolf Run Golf Course. XI. ADJOURNMENT There being no further business, the meeting was adjourned at 11:03 a.m. Respectfully, ______________________________ _____________________________ Linda Woosypiti, Recording Secretary Board Representative |
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