|
|
|
|
***NOTE: These are the unapproved, unofficial, uncorrected raw minutes. They may contain spelling, grammar and accuracy mistakes. Please take this into account when reading. The final minutes will be put here once they are reviewed and approved by the board at the next Board meeting. FIELDCREEK ESTATES HOMEOWNERS ASSOCIATION BOARD OF DIRECTORS MEETING MINUTES
(Draft) January 6, 2010 EBMC, 5011 Meadowood Mall Way, Suite 200
Board Present: Gary Bria, Lester Cohen, Bill Jastrow and Nick Pappas Board Absent:
Barry Ojers, Mark Bacon and
Pablo Gomez Also Present: Malinda Baldridge, EBMC Community Manager Linda Woosypiti, Recording Secretary Homeowners Present: Dale Kiriaze and Velma Mowatt
_____________________________________________________________________________ I.
CALL MEETING TO ORDER Nick Pappas called the meeting to order at 9:55 a.m. with four Board members present II.
MEMBERSHIP FORUM
Dale Kiriaze said things are
going well in the association except for some garbage cans and recycle bins left
out. He did an inspection at the end
of October, and there were 20 to 25 people that had them out.
Ms. Baldridge said that a newsletter is due to be completed and could
remind them at that time regarding these things.
He also said the bee hive is now gone that had been there since summer.
He discussed a home that appears to be running a business out of their
house and junk is stored there.
There was also someone who had a Jeep with expired plates in their driveway and
Ms. Baldridge explained that there is a process followed with these situations.
This would be executive session items and because of the privacy law,
cannot be detailed. He said that he
could call Washoe County to tow if it is not registered as it is a junk car and
has been out for a year and a half.
The Board appreciated his information.
The Board suggested contacting them through email but also to EBMC for
proper procedures so issues will be acted upon when necessary.
Mr. Kiriaze talked about the landscaping issue and new contract.
He wanted to know regarding pre-emergent and Ms. Baldridge said it should
be included in all the contracts. He
wanted to know if the Board has gone out to get new management contract bids and
if they were going to vote on EBMC today.
Mr. Pappas indicated they will not be voting as they have not obtained
three bids or at least tried to get them.
Upkeep of lawns and landscape as well as trailers will be items of
importance for the upcoming year.
The Board discussed houses that are in foreclosure where their lawns are not
kept up. As a Board, they have a
right to cut lawns and water but cost has to be absorbed until the house is
sold. The Board explained that they
just want to keep the association kept up as Fieldcreek is a nice place to live.
Velma Mowatt wanted to know why the entry was not cleaned up on the
corner of III.
COMMITTEE REPORTS Nothing to report at this time IV. MINUTES A motion was made by Bill Jastrow to approve the October 7, 2009 minutes as presented. Les Cohen seconded the motion. All in favor, motion passed unanimously. V.
FINANCIAL REPORT Board to Review Financials Nick Pappas reported that he is going to be producing an ongoing running chart regarding what is in the bank as to balances and reconciled bank account. He has been using the balance as it has come out of bank but should be using reconciled amount. Nevada State Bank had $51,405 and now has $38,474 because bills had been paid. Heritage construction account is now $16,998 as it had accumulated some interest. The Board needs to take action early this year regarding people that have not claimed their construction deposits as this needs to go to the State. The contingency account is now $22,896 and the reserve account is at $7,761 as of November. He asked Ms. Baldridge why are the reserves were down, since there was about a $1,200 difference from last month. This will be reviewed as nothing has been spent from October through December. The only other issue according to Mr. Pappas is that on November 11, 2009, the CD with Wells Fargo was renewed and the current balance is $25,455.74. Renewal was for nine months to August 11, 2010. VI.
OLD BUSINESS
Nothing at this time. VII. NEW
BUSINESS
Board to Review and Approve
Management Contract. The Board decided there was a need to go out to bid for
management companies, acquiring two more bids.
Also, they would like to defer discussion until Mark Bacon, Pablo Gomez
and Barry Ojers are in attendance as they had some comments they wanted to make.
A motion was made by Les Cohen to
table the discussion to review and approve management contract.
Gary Bria seconded the motion, all in
favor, motion passed unanimously. Board to Review and
Discuss Board Packet Procedures Ms. Baldridge said board packets will not be mailed and
will be made available 7 days prior to the meeting.
They will be emailed to the Board members so they can print out whatever
they want for the upcoming meeting.
A motion was made by Les Cohen to email board packets seven days prior
to the board meeting and will no longer be mailed unless someone requests it and
that a hard copy will be available at the meeting, Bill Jastrow seconded the
motion, all in favor, motion passed unanimously. Board to review and
approve 2010 Landscaping Contracts The Board said there was a problem as there was only one
company who submitted in sealed envelopes, which is in accordance with new NRS
law. Signature Landscaping was the
only one who sent in a bid.
Currently, contracts cannot be reviewed until opened at a board meeting.
The bids can be opened and tabled and can be reviewed by Board members at
their leisure and an emergency meeting can be held if necessary.
There were some proposals received that were not sealed and Ms. Baldridge
had to disregard them because of the new law as she could not put them in a
sealed envelope from a fax. She is
expecting a couple more to come in.
This approval process will be deferred until next meeting.
A motion was made by Gary Bria to
table the review and approval of a 2010 landscaping contract until next meeting.
Les Cohen seconded the motion.
All in favor, motion passed unanimously. A motion was made by
Gary Bria to approve filing of 1120H for 2009 taxes and also to approve Kohn
Colodny to complete the taxes for 2009.
Les Cohen seconded the motion, all in favor, motion passed unanimously. VIII. CORRESPONDENCE Nothing at this time IX.
MEMBERSHIP FORUM Nothing at this time. X. SCHEDULE NEXT BOARD MEETING The next Board meeting will be scheduled for Thursday, March 4, 2010 at 10:00 a.m. at EBMC. XI. ADJOURNMENT There being no further business, there was a motion by Bill Jastrow that was seconded by Les Cohen to adjourn the meeting at 10:33 a.m. Respectfully, Linda Woosypiti, Recording Secretary Board Representative |
|
Comments and suggestions please write to the webmaster Last updated on 09/03/2010
|